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Updated by AU Staff
This Notification Policy and Plan shall apply whenever a college official designated in this Policy receives a report that a student who resides in University provided housing facilities has been missing for longer than 24 hours. (Note: This Notification Policy and Plan has been adopted in compliance with the Higher Education Opportunity Act of 2008 and The Clery Act.)
Each Alliance University student who resides in on-campus housing must identify a contact individual (emergency contact) who will be contacted no later than 24 hours from the time the college has confirmed the student missing. The student’s designated emergency contact will be kept confidential and will be retained by Residence Life.
Students under the age of 18 and who are not emancipated must designate an emergency contact. In the event that a student under the age of 18 is determined to be missing, the student’s custodial parent or legal guardian will be notified no later than 24 hours after the student is determined to be missing.
If a member of the college community has reason to believe that a student who resides in on-campus housing is missing, he or she should immediately notify the Department of Residence Life.
The Department of Residence Life will notify Campus Safety and the Student Care Coordinator (VP and Dean of Students).
The Student Care Coordinator (VP and Dean of Students) will notify the Plan Executive and Director (chief Finacial Officer).
First Two Hours
Within the first two hours of receiving the initial report:
Campus Safety Coordinator (Operations Manger, Department of Facilities)
- Conduct a thorough search of the campus for the student.
- Search for the student’s vehicle on campus.
Facilities Coordinator (Director of Facilities)
- Check to see if the student has a University registered vehicle.
Emergency Operations Plan Coordinator (Director of Auxiliary Services)
- Check to see when the student’s meal card was last used.
Student Care Coordinator (VP and Dean of Students)
- Search for the student in his/her classes.
- If possible, call the student’s cell phone.
- Contact fellow club and committee members.
- Interview the student’s friends, roommates.
- Check student’s Facebook page (in conjunction with interviewing student’s friends as they may permit access).
- Contact the student’s parents/legal guardians.
Information Systems Coordinator (Director of Information Technology)
- Send an email to the student or determine whether their Alliance University account has been accessed.
Academic Operations Coordinator (Provost)
- Registrar personnel will:
- Contact the student’s professors.
- Contact the student’s academic advisor.
- Check the student’s class schedule.
After the First Two Hours
Two hours after receiving the initial report and the student is not located, unless extenuating circumstances exist, the Student Care Coordinator (VP and Dean of Students) or his/her designee will contact the Police Department and provide them with the name and description of the missing student. The Police will then respond to the campus.
Within 24 Hours
Twenty-four hours after receiving the initial report and the student is not located, the Plan Executive and Director (Chief Financial Officer) will notify the News and Information Coordinator (Director of Public Relations) that there may be a missing student and instruct him/her to prepare draft statements for the media. At this time, unless extenuating circumstances exist, the college’s News and Information Coordinator (Director of Public Relations) or his/her designee will contact the local news media and provide them with the name and description of the student. If the Police Department determines that publicity would jeopardize the investigation and/or safety of the student, the local news media will not be notified.