Media Resources

AU Staff Updated by AU Staff

The Media Resources Coordinator provides services for sound needs on campus. For any college-sponsored event that requires these services please submit a Sound Request Form at least 10 business days prior to the event time to ensure equipment availability. Sound Request Forms may be found here. Any questions should be directed to Media Resources at Prior to scheduling sound equipment and/or services, please be sure to schedule the facilities for the event through the appropriate scheduler.

Sound Policies

  • 10 Business days are required to reserve sound for events; 30 or more days for large scale events involving outside bands or groups.
  • Sound Request forms should be used to schedule lighting events. This includes recitals and Music Department concerts.
  • Instruments are not provided.
  • Projectors have been installed in all classrooms on campus and are overseen by the IT Department.  Media Resources only provides projectors in a location where they have not been installed.
  • The Media Resources Coordinator reserves the right to add technicians based on the scope of the event.
  • Outdoor events are allowed only in locations where electrical power is available. In the event of inclement weather, a decision will be made one hour prior to the event start time if conditions will permit the event.
  • Off-site events may require an on-location meeting to assess sound needs and ensure adequate provision.
  • All events are required to have a staff or faculty member present at all times.

Digital Signage

Digital signage allows us to take your event information and post it on several flat screen TVs strategically located on each of our campuses. It’s an easy and effective way to show event details, important dates, and emergency messaging.

Faculty and staff may use the following form to submit events to be added to the digital signs. Submission of events must following the below policies:

  1. All preset dates for the semester must be submitted 14 business days prior to the start of the semester (i.e. Advisement Weeks, Last Day of Add/Drop, Scholar’s Symposium, etc.). A matrix form will be sent out to key departments (Registrar, SFS, Admissions, etc.) for mass entry of these event dates.
  2. Any additional events added throughout the semester (i.e. guest lectures, recitals, etc.) should be submitted no later than 14 business days before the event. Additions will be added to the digital signage within 2-3 business days.
  3. All requests must be submitted using the Digital Signage Request Form, and may only be submitted by Faculty and Staff.
  4. Facilities reserves the right to feature events that are in the best interest of the College as a whole (i.e. Homecoming, Commencement, etc.). All other events will be included on the event slides to which they pertain (Enrollment Services, Academics, etc.)

If you have any questions about Digital Signage or how to get your information out, please contact Media Resources at

Digital Signage Request Form

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